Job Details

University of Hartford
  • Position Number: 2201127
  • Location: West Hartford, CT
  • Position Type: Athletics/Coaching


University of Hartford

Assistant Athletic Director for Athletic Facilities, Events & Operations


Job Description
Assumes responsibility for providing oversight to the operations of all home athletic contests and other special events hosted within the University of Hartford athletic facilities. Serves as an integral member of the Athletics emergency response team in an effort to ensure the health and safety of athletics facilities visitors. Assumes responsibility for adherence to rules and regulations governing University, America East and the NCAA, including assisting in the education process extended to alumni and the community. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Essential Job Duties
Job Duties
This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility:
Prepares accurate and complete event plans and timelines. Creates, maintains and ensures the completeness of events checklists to include pre-event assigments and planning through post-event wrap-up, documentation and follow up. Prepares and executes event contracts and other materials as necessary and/or appropriate.

Essential Duty?: Yes
Percentage Of Time: 40%


Description of Key Responsibility:
Recruits, hires, trains and supervises 60+ temporary and student staff for events hosted in the Sports Center including, but not limited to, ushers, ticket takers, ball persons, parking attendants, greeters for visiting teams as well as other athletic contests and/or special events as necessary and/or appropriate. Oversees compliance with applicable time reporting guidelines and regulations for facilities, special events and operations staff. Provides prudent fiscal oversight to concession stand operations, ensuring proper preparation and staffing for events held in the facility. Supervises the Director of Intramurals, providing leadership and oversight to all intramural programs, including hiring referees as well as scheduling and set up of playing facilities in an effort to deliver a dynamic and positive student experience which fosters well being and aids in overall institutional retention efforts. *

Essential Duty?: Yes
Percentage Of Time: 40%


Description of Key Responsibility:
Performs other related duties as assigned.

Essential Duty?: Yes
Percentage Of Time: 10%


Description of Key Responsibility:
Troubleshoots equipment, including bleachers, scoreboards, sound systems and lights in an effort to ensure proper functioning for all events. Oversees the timely completion of work orders submitted to the Facilities Department and vendors to correct malfunctions as necessary and/or appropriate.

Essential Duty?: Yes
Percentage Of Time: 10%



Formal Education:
Bachelors Degree required.

Work Experience:
Normal office situation. High noise environment. Stockroom or warehouse.

Impact of Actions:
Makes recommendations and decisions which usually affect the assigned department, but may at times affect operations, services, individuals or activities of others outside of the assigned department.

Complexity:
Varied. Work is complex and varied and requires the selection and application of technical and detailed guidelines. Problems are not easy to identify, but are similar to those seen before. Moderate analytical ability is needed to gather and interpret data where results/answers can be found after analysis of several facts. Solutions can often be found by using methods chosen before in other situations.

Decision Making:
Analytic: Supervisor is available to establish broad objectives relative to basic position duties or departmental responsibilities. Independent judgment is required to study previously established, often partially relevant guidelines; plan for various interrelated activities; and coordinate such activities within a work unit or while completing a project.

Internal Communication:
Requires regular contacts to discuss issues of moderate importance and to respond to inquiries. Occasionally requires contact with officials at higher levels on matters requiring cooperation, explanation and persuasion.

External Communication:
Requires regular external contact to discuss issues of moderate importance and respond to inquiries. Occasionally requires contact with the public involving the enforcement of regulations, policies and procedures.

Customer Relations
Contact with customers is face-to-face or over the telephone for directly selling/representing a variety of products and capabilities.

Managerial Skills
Responsible for providing limited supervision for one or more functions within a department. Formally plans, assigns, directs and coordinates the work of these functions. Typically responsible for performing some non-supervisory duties in addition to supervisory responsibilities. May perform staff evaluations and make recommendations regarding pay and/or performance.

Knowledge and Skills
Professional Skills. Requires knowledge of theories and practices of a professional field. This level of skill is reserved for an individual with a four-year degree and several years of on-the-job experience. Writes reports using technical data requiring considerable interpretation. Develops new methods and procedures. Frequently applies knowledge to practical issues and problems.

Special Skills
The ability to work effectively with diverse groups.

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/4197







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